How can Enterprise Content Management solutions help your Real Estate workflow?
Paper and property - a seemingly inseparable pair that causes significant daily challenges for those tasked with storing, managing, and accessing it. The management of this information - contracts, agreements, legal filings, and more - is critical given the need for information on demand while insuring confidentiality and data security. As organizations grow, merge, and change over time the demands from realtors, clients, and workforce put an even greater strain on manual paper processes.
Workers in administrative roles find themselves in very much the same position as well - applications, files, notices, reports - the list goes on. There truly is a need for powerful tools to make sense of the mountains of paper that real estate organizations must cope with.
PaperFree offers a suite of powerful content management solutions designed to handle these paper burdens; smart capture products to scan and digitize information, repositories to process and store data, as well as add-on solutions to expand the capabilities of these systems.
How does it work?
The process of enterprise content management for real estate enterprises is straightforward in concept. Paper-based information (such as contracts, listing data, and more) is collected at the first point of contact and scanned into the system. There, industry-leading capture solutions ingest and interpret the data against established rules and templates, quickly returning accurately digitized data that can be exported to a processing workflow. Those workflows, customized for your individual enterprise, can handle any of a number of tasks automatically; accounts payable, manage client data, or even update sales files. In many cases they also link documents together, so all information relating to a transaction or a other business need are available together, without the need to search through endless folders. Operators are only required to step in when there's a workflow exception or a step is designed to require approval, significantly speeding up the process from paper document to usable data. Once those workflows are complete, the data is stored for easy later lookup by those with established permissions to do so.
Though enterprise content management is simple in concept, it's much more complicated in execution. That's why a trusted, experienced partner like PaperFree is your guide for how to maximize the functionality and economies of your content management system. Contact us to learn more about how we can revolutionize your organization's data processes.
Information Capture & Management
PaperFree offers flexible enterprise information capture and management systems to enable you to leverage your business data to power your company’s processes. As the foundation on which successful business data management is built, this allows your organization to capture paper data and digitize it into useful, efficient data that can power your enterprise. Be it collaborating on business documents, delivering case-based applications, or managing highly precise processes in most regulated business environments, having information at your fingertips enhances the movement of information through your organization.
PaperFree offers a variety of powerful tools to enable your operation to store data in one central, streamlined repository while enabling users in all areas of your enterprise to access the information they need quickly. Realtors have access to old transaction files, workers can file reports, and all information is managed. Taxonomies and built-in workflows are also included to enhance the access of information by cross-linking information and allowing quick searches. Effective permission configurations keep information available to only those who are allowed to see it. And, it’s scalable and administration is simplified.
Accounts Payable | Accounts Receivable
PaperFree offers solutions that speed up your organization's accounting processes - solutions that can receive invoices, digitize them, and then populate them into a workflow that is automatically routed to the correct department. Accounts payable needs are covered as well with utilities such as DepositCritical check processing. By doing this, your enterprise can speed the reconciliation of accounts and reduce the error that comes with handling paper documentation.
One particular burden that real estate institutions must cope with is the payment of accounts with paper checks. Items that payment is presented for are extensive and at times, payors may only provide one check to cover multiple accounts. PaperFree offers helpful solutions to more easily manage this need, without creating extensive extra steps in your accounts receivable processing. In fact, PaperFree's solutions integrate seamlessly with capture solutions, automatically recognizing payments for a variety of transaction types and reconciling accounts electronically with Check21 standards. Checks are cleared faster and never leave your premises, reducing errors as well as the cost of a lockbox service!
Human Resources may very well compete with the real estate industry for the sheer number of paper-based documents. The paperwork is endless: employee files, benefits forms, disability paperwork, payroll, reports, applications, memos, etc. - this burden can slow down any department. With data capture and electronic management, these files can be managed and retrieved quickly and easily. No more lost paperwork or piles of things to file - everything is automatic, streamlined, and accessible by those with proper permissions. Employees enjoy faster responses to their inquiries and the overall process is more streamlined.
Legal & Regulatory Compliance
Property exchanging hands is a very regulated process with plenty of legal oversight that organizations must adhere to. Enterprise content management systems ease this burden by enabling your industry to maintain accurate, comprehensive reports for regulatory review. Powerful workflows assist in making sure that no steps are missed in the process and that all of the correct assets are available. And, documentation for legal cases can be easily organized and reviewed by only those with permission to do so.
Enterprise information capture and management solutions from PaperFree empower your enterprise to put its data to work for you – reducing costs, time searching for information, and increasing the power of your business information. To learn more about how PaperFree can employ these solutions in your organization, please give us a call today.