Energy, engineering, and EPC companies are facing more and more demand for oil and gas and are in the thick in the struggle to expand production while being mindful of costs, regulations, and competition. Not only do companies have to manage their product, they must also manage their information. The process of running and maintaining an energy supplier creates an incredible amount of information on paper – such as geological reports, exploration data, and plant schedules. This content must be managed, organized, and accessible to all sectors of the business and all of its associated users. How to capture and manage this data is becoming more of a challenge for energy and engineering companies given the variety of formats information comes in and the new ways to create it. And, in many cases the data businesses maintain is subject to strict regulatory oversight to ensure the accuracy of their data and the safety of an operation.
PaperFree offers a suite of powerful content management solutions handle the paper burdens faced by energy and engineering enterprises with smart capture products to scan and digitize information, repositories to process and store data, as well as add-on solutions to expand the capabilities of these systems.
Creating an enterprise content management process for energy and engineering enterprises is simple in concept, but more intensive in execution. To begin, paper-based information such as reports, plant data, and more is collected at the first point of contact and scanned into the document capture system. Here, industry-leading processing solutions ingest and interpret the data against established business rules and document templates and return accurately digitized data that can be exported to a processing workflow. These customized workflows then handle any of a number of tasks automatically – analyzing plant reports, staff data, safety audits, and more. In many cases these workflows can also automatically link documents together, so all departments of your institution have up-to-date access to the information they need. These automatic features and up-to-date information significantly increase the productivity and output of your workers. And, once data is digitized and workflows completed the data is stored for easy lookup later.
The customization and integration of these data capture systems is an intensive process, requiring skill and experience. That’s why a trusted partner like PaperFree is your guide for how to maximize the functionality and economies of your content management system. Contact us to learn more about how we can revolutionize your organization’s data processes.
There is the opportunity to leverage this information to power your company’s processes – powerful content management platforms from PaperFree are the foundation on which successful business data management is built. From collaborating on business documents, to delivering case-based applications, to managing highly precise processes in highly regulated business environments, these systems provide powerful tools to manage your information and help you reach your business goals.
PaperFree offers a variety of solutions to enable your operation to store data in one central, streamlined repository while enabling users in all areas of your enterprise to access the information they need quickly. For example, technical drawings on a component and its related parts can be stored and maintained, safety reports can be quickly retrieved for regulatory inspections, and research can be available to all members of a distributed team. Visit our OpenText Capture page to learn more.
PaperFree offers a variety of scalable tools to enable your operation to store data in one central, streamlined repository while enabling users in all areas of your enterprise to access the information they need quickly. The development process of a medication can be documented for regulatory purposes. Multiple scientists can contribute to a report. Documents can be tracked all along their process in the workflow. Taxonomies and built-in workflows are also included to enhance the access of information by cross-linking information and allowing quick searches. Effective permission configurations keep information available to only those who are allowed to see it. And, it’s scalable and administration is simplified.
PaperFree offers solutions that speed up your organization’s accounting processes – solutions that can receive invoices, digitize them, and then populate them into a workflow that is automatically routed to the correct department. Accounts payable needs are covered as well with powerful utilities such as DepositCritical check processing. By doing this, your enterprise can speed the reconciliation of accounts and reduce the error that comes with handling paper documentation.
As technology has advanced, new options for data processing have emerged that have had a immense impact on how our businesses and organizations are run. However, in many cases old paper data still remains, locked up in dusty filing cabinets and expensive storage facilities. Access to this data requires labor, travel, and at times exhaustive searching to find a critical document. The cure for this malady is backfile conversion – converting all those paper documents to digital information that can be stored, accessed, and managed remotely. And, digital files mean that multiple users can access a piece of information at the same time without leaving their workstations. Backfile conversion also allows you to adhere to document retention laws without the burden of expensive and inefficient storage. PaperFree is experienced in backfile conversion and offers many solutions customized to your needs.
Energy and Engineering enterprises are among the most highly regulated industries today. Enterprise content management solutions ease this burden by enabling your industry to maintain accurate, comprehensive reports for regulatory review. Powerful workflows assist in making sure that no steps are missed in the process and that all of the correct assets are available. And, documentation for legal cases can be easily organized and reviewed by only those with permission to do so.
Among one of the most complex and confusing processes an organization will undergo is a merger or acquisition. The consolidation of workforces, physical assets, intellectual property, and business processes is an intensive undertaking. By organizing your information with an enterprise capture and management solution, you can track the process of specific steps, who has them, and where they will go next. Our solutions allow you to digitize old, paper information to make it more easily available for review by regulators and workers. By streamlining the process of a merger or acquisition, this solution saves money, time, and the headaches involved.
Enterprise information capture and management solutions from PaperFree empower your enterprise to put its data to work for you – reducing costs, time searching for information, and increasing the power of your business information. To learn more about how PaperFree can employ these solutions in your organization, please give us a call today.
PaperFree is happy to discuss how this solution and others can can improve your company's information capture and management workflow.
